Assistant Operations Coordinator

About Us

As a leader in luxury retail in the Middle East, Al Tayer Group's retail division, Al Tayer Insignia, hosts a portfolio of some of the world’s best luxury brands in the fashion, jewellery, home, and department store categories. Complementing its position in luxury retail, Al Tayer Insignia has also built new frontiers in lifestyle retail, representing leading brands in the Beauty, Home, Fashion, and Hospitality sectors.
Our brands include Bloomingdale's, Harvey Nichols, and Armani, to name just a few!

Job Purpose

To provide operational and administrative support to retail stores by coordinating with key stakeholders, ensuring adherence to standard operating procedures, managing consumables and permits, and supporting the stores’ day-to-day functionality.

Key Responsibilities

Operational Coordination

• Act as the main point of contact between the retail store teams and support departments to ensure smooth communication

• Coordinate review meetings with store teams to gather feedback on repairs and maintenance

• Manage travel bookings for the Operations team

Administrative Support

• Maintain accurate databases for documentation, records, and operational reports

• Ensure timely ordering and consolidation of consumables required by the stores

• Oversee the issuance and tracking of police permits required for store operations

• Manage utilities invoices: review, process for payment, and maintain consumption/cost records

Vendor & Procurement Support

• Raise and oversee Local Purchase Orders (LPOs) and payment processing for store needs

• Support the creation and onboarding of vendors for General Procurement, Visual Merchandising, and Operations requirements