Senior Project Manager

About Us

As a leader in luxury retail in the Middle East, Al Tayer Group's retail division, Al Tayer Insignia, hosts a portfolio of some of the world’s best luxury brands in the fashion, jewellery, home and department store categories. Complementing its position in luxury retail, Al Tayer Insignia has also built new frontiers in lifestyle retail, representing leading brands in the Beauty, Home, Fashion and Hospitality sectors. Our brands include Bloomingdales, Harvey Nichols and Armani to name just a few!

About The Role

As a Senior Project Manager - Retail JV Portfolio, you will take part in the management of Al Tayer Retail JV Portfolio initiatives in support of its strategic goals and ongoing commitments of the business.  This role will be the secondary point of contact with multiple stakeholders including Commercial heads, Legal team, Brand principals and first point of contact for Joint Venture (JV) partners to achieve targets for JV projects. The manager will act as JV PMO managing cross-functional work streams, timelines and deliverables. The manager will also manage the day-2-day operational portfolio governance. Lastly, the manager will also be accountable for business process mapping and improvements in relation to JV shared service provision. 

What You’ll Be Doing

Strategic Roles and Responsibilities:

·    Serves as a point of contact with the JV partners, Brand principals and other key stakeholders

·    Advise JV company members on operational matters related to JV formation & shared service integration.

·    Shares responsibility of the “hub” of JV activities and shares accountability for JV activities and deliverables

·    Project manage activities needed for a JV conversion

·    Manage portfolio governance activities

Functional Roles and Responsibilities:

Project Management

·    To Act as PMO and manage interface between Joint Venture Partners, Brand Principals and various internal stakeholders and disciplines such as commercial     operations, legal, finance, risk and audit to ensure that the company’s best interest are served, and the JV agreements can be executed successfully.

·    To co-manage schedules, budgets, resources and deliverables for Joint Ventures and other portfolio negotiations

·    To deliver and manage the full project lifecycle from planning, requirements gathering, design to implementation and go-live

·    To Ensure that are projects are delivered on-time, within scope and within budget with adequate resourcing and vendor management in place

·   To Ensure effective Stakeholder management for each project to ensure all relevant stakeholders are adequately engaged to support the achievement of the     expected project outcomes.

·    To Manage program and project-level risks, actions issues and decisions (RAID), implementing effective mitigation action plans and escalating any high priority     concerns to the Head of Finance and Senior Leadership in a timely fashion.

·    Manage documentation, approvals and governance activities of new and existing JVs

·    Supports and coordinates the establishment of all necessary legal documentation supporting the JV formation and implementation (i.e. Shareholders agreement, Management fees, etc.) from a financial and project management perspective

·    Monitors and administers the execution of the JV agreement throughout the full JV lifecycle, resolving any potential issues. 

   ·    Supports the JV Senior Manager in ensuring that the that the ATR interests and rights, as the JV partner, are protected throughout the JV lifecycle.

·    Leads knowledge sharing sessions across to share end of stage project lessons learned and work with the internal stakeholders to identify appropriate responses as required.

Portfolio Governance

·    Coordinate (through PAs) the scheduling of board meetings and general meetings.

·    Ensure board meetings and general meetings are compliant with constitutional documents and laws and regulations

·    Maintain meeting minutes and company resolutions.

·    Arrange for signing of internal contracts and prescribed documents from shareholders and/or directors.

·    Responsible for document control, ensuring the documents are reviewed and signed off by the relevant departmental heads.

·    Monitor compliance of portfolio companies with certain laws and regulations regarding AML, UBO, KYC, permanent establishment, ESR, filing of financials (where applicable), and any other areas as required.

·    Assist in monitoring portfolio companies’ compliance with terms of shareholders’ agreement and other relevant agreements, and report findings to management.

·    Assist on ensuring the portfolio governance framework is appropriately developed, established, and maintained.

Business Process Management

·    When required, evaluate, plan, and implement improvements in processes, practices and organizational effectiveness.

·    Actively lead projects an d provide individual contributions after key projects have been identified.

·    Demonstrate thought leadership through participation or leadership of stakeholder/advisory groups and presentations.

·    Proactively communicate and collaborate with different teams to define and implement improvement projects.

·    Ensure proper governance through documentation, audits of non-conformity and providing process insights and reporting to process owners.