Sales Admin Supervisor

Job Purpose:

 To support relevant department by providing professional administration related services, enabling the team to function effectively and efficiently.

Roles And Responsibility:

•  Provide necessary support services to departments and provide general administrative duties to support smooth functioning of business.
•  Maintain necessary documentation system for efficient and orderly storage and retrieval of documents/information. Maintain and update all necessary records, files, and database.
•  Raise LPO‘s and ensure timely follow up of the payments.
•  Coordination with various departments (internal & external) for smooth operation.
•  Procurement of consumables for the showroom by following all related processes. Planning, organizing, and distributing of uniforms and stationery to the floors.
•  Monitor leave of staff including posting of leave, keep track of unauthorized absenteeism and coordinate with payroll/HR/GR for leave notification, etc.
•  Facilitate timely requisition and distribution of employees ‘documents such as passports, labour cards and other documents.
•  Co-ordinate with logistics and workshop for movement of vehicles, PDI, issuing PO for accessory fitment, re-conditioning and outside work.
•  Ensure all legal documentations are in order prior to release of VCC / Hayaza for all new/ used vehicles.
•  Ensure applicable system updates in a timely and accurate manner.      Reconciliation of VCC / Hayaza certificates, stock movement, stock on hand to ensure accurate records, in line with the information available in the system.
•  Coordinate with sales to receive insurance policy with GRO for registration of the vehicle and for purchase of Salik tag, etc. prior to delivery to the customer.
•  Track the daily vehicle delivery, follow up to ensure timely invoicing of the same and timely processing of customer refunds.
•  Monitor timely submission of bank deal documents to F&I and credit invoices to customers.
•  In Case of trade in of vehicles, ensure appropriate documentation is received and payments received / released as applicable to customer/ banks.