Finance Operations Coordinator

About Us
As a leader in luxury retail in the Middle East, Al Tayer Group's retail division, Al Tayer Insignia, hosts a portfolio of some of the world’s best luxury brands in the fashion, jewellery, home and department store categories. Complementing its position in luxury retail, Al Tayer Insignia has also built new frontiers in lifestyle retail, representing leading brands in the Beauty, Home, Fashion and Hospitality sectors. Our brands include Bloomingdales, Harvey Nichols and Armani to name just a few!

About The Role

The Finance Operations Coordinator will provide ongoing support to supply chain activities and shoulder all the administrative responsibilities as functionally required by the business using relevant IT systems and processes.

What You’ll Be Doing

Functional Roles and Responsibilities

• Act as single point of contact of ATI with Brand/ Supplier Finance function
• Coordinate with the suppliers the delivery and payment follow up to ensure the goods are delivered on time and within ship/cancel dates.
• Coordinate with the suppliers for payment follow up to ensure the goods are delivered on time and adjusting advance payment etc.
  Liaise with suppliers / planning / buying for correct supplier’s information and bank details to ensure accurate vendor registration to cater accurate purchase order and payment.
• Provide Planners on weekly basis with information regarding status of payments and deliveries.
• Provide accurate data with shipment deliveries against payment process to Planning/Buying
• Provide Finance department with details for drafting Letters of Credit and submit for supplier approval.
• Coordinate with suppliers for Letter of Credit opening and send the final LC application to Finance department for approval/signature.
• Track expiry dates of LC’s and amend/ cancel based on following season OTB commitments.
• Resolve any shipment discrepancies and liaise with the suppliers in case of any variance/damage to prompt immediate corrective action.
• Coordinate with Planners and warehouse for shipment discrepancies and liaise with the suppliers in case of any variance of payment and take prompt action.
• Submit claims for damages/ return to vendors/ any other support from Brand/ suppliers and ensure timely collection and accounting.
• Maintain necessary documentation system for efficient and orderly storage and retrieval documents/information. Maintain and update all necessary records, files, and databases.