Buying Admin Assistant

Al Tayer Insignia | Buying Admin Assistant - Beauty

About Us

As a leader in luxury retail in the Middle East, Al Tayer Group's retail division, Al Tayer Insignia, hosts a portfolio of some of the world’s best luxury brands in the fashion, jewellery, home and department store categories. Complementing its position in luxury retail, Al Tayer Insignia has also built new frontiers in lifestyle retail, representing leading brands in the Beauty, Home, Fashion and Hospitality sectors. Our brands include Bloomingdales, Harvey Nichols, Boucheron, Areej, Aveda and Armani to name just a few!

About The Role

We are looking for Buying Admin Assistant for our Beauty Buying team to support the buying team by providing administrative support and coordination of information, as well as supporting the buying process. This will be a key role to enable the buying team to perform efficiently and deliver strong results.

What you will be doing?

• Support junior buyers with collating information.
• Follow up with brand for submission of commercial packs.
• Support buyers by collating information relevant to their portfolios.
• Update assigned trackers.
• Coordinate product/samples for photoshoots.
• Prepare PowerPoint presentations.
• Extract reports.
• Share performance updates with brands.
• Brand follow up for pending information.
• Support in follow-ups with suppliers regarding RTV collections.

·       Build Brand Hindsight deck for departmental Buyers to review historical seasonal performance prior to new season buys.

·       Set up new Season Download deck to provide insight of new season launches to cross functional departments.

·       Have a strong working knowledge of Business KPI’s to act as Buying representative for any ad hoc meetings.

·       Support buyers in reviewing NLT’s, ensuring all UDA’s are populated with information and margins/prices are consistent.

About you –

·       Advanced computer skills in Excel and MS Office.

·       Numerate with strong analytical skills and financial acumen.

·       Excellent communication, organizational and problem-solving skills.

·       Aptitude to function within deadlines, while working both independently and as part of a team.

·       Ability to coordinate large pieces of work amongst multiple touchpoints.

·       Ability to work independently and proactively, with excellent attention to detail.

·       Able to successfully manage and execute priorities in a timely manner within a fast-paced, high-growth environment.

·       Demonstrate ability to build and foster productive working relationships with cross-functional teams and vendors.

·       Good interpersonal, collaborative skills with the ability to work well within a team.

·       Strong reporting and presentation skills.

·       Calendar management.