Administration Assistant

Job Purpose

• To support relevant department by providing professional administration related services, enabling the team to function effectively and efficiently

Job Requirements
Education/Certification and Continued Education

• High school qualification

Years of Experience

• 2 – 3 years experience in a relevant field

Essential Roles and Responsibilities
Functional Roles and Responsibilities

• Keep track of absence, leave time - such as short leave, sick leave, vacation, etc., for employees of the company/ division/ department/ location of your responsibility sphere, and follow-through with them to update their absence/ leave status on designated system/s including posting of information onto designated system/s on behalf of certain employees, as may be required.

• Responsible for cascading HR/ employee/ company related information to [snk] employees of the company/ division/ department/ location of your responsibility sphere through appropriate communication channels

• Coordinate all regular communications to and from stores by providing appropriate information to relevant

• Resolve any issues within scope of accountability and communicate outcome to appropriate parties

• Follow up with the stores to ensure data/information is received as per the head office requirements

• Provide all necessary secretarial and office support to the Manager from handling calls, drafting and processing letters, faxing etc

• Provide required support to others in the department with respect to, sending official correspondence on their behalf, providing collective information to them, making their travel arrangements etc

• Maintain necessary documentation system for efficient and orderly storage and retrieval of documents/information. Maintain and update all necessary records, files and database

• Liaise with the external suppliers i.e. maintenance departments to ensure the repairs/works are carried out in an efficient manner

• Raise LPO’s, and ensure timely follow up of the payments

• Deliver and record daily accountabilities in line with operational audits

• Accountable to management team and entrusted with confidential administrative work